While there are a number of potential violations cooling towers can encounter at both the City and State level, there are a few common missteps that businesses and building owners often encounter that can result in violations.
Since compliance is an essential part of protecting your business’s reputation and bottom line, here are the most common violations you can easily avoid.
1. Not Having a “Qualified Person” Perform Daily and Weekly Monitoring
According to City and State definitions, you can’t let just your average Joe perform your water treatment testing and monitoring. Instead, buildings must rely on a “qualified person” to assist with the development and implementation of a Maintenance Program and Plan. For the purpose of these laws, a “qualified person” is a New York State-licensed and registered professional engineer; a certified industrial hygienist; a certified water technologist with training and experience developing maintenance plans and performing inspections in accordance with current standard industry protocols including, but not limited to ANSI/ASHRAE 188-2015; or an environmental consultant with at least two years of operation experience in water management planning and operation.
2. Lacking the Proper Documentation or a Maintenance Program and Plan
This issue can be easily avoided but so often isn’t by disorganized building owners and property managers. All documentation regarding treatments, cleanings, or any other activities relating to each individual cooling tower must be kept for a minimum of three years. Additionally, Maintenance Programs and Plans must be developed and followed with the assistance of an onsite qualified person.
3. Not Paying Fines Associated With Violations or Failing to Appear at Scheduled Hearings
Obviously, not paying fines levied against you is a big no-no, especially when it’s the City and State you’re stiffing. Depending on the severity of the violation, you may have the option of mailing in the fines, which is essentially admitting to the infraction and waiving your right to appeal. Or, if the violation is severe, you may need to attend a hearing in person. During this hearing a Hearing Officer will issue a judgment based on the findings presented by the Inspector who initially reported the violation. Not paying these fines can result in a number of bad things, chief among them the fact that the Department of Finance, aka the agency responsible for collecting monies owed to the City, will likely issue a judgment through the New York Civil Courts and begin collections proceedings against you or your business.
For more information about water treatment services in New York City and to speak with a “qualified person” contact Tower Water.